Presentations Glossary

Definitions and resources for terms and techniques used in the world of presentations

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Presentations Glossary in alphabetical order:
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Tuesday, April 16, 2019, posted by Geetesh at 12:36 pm

At some point in time, we all need dummy text to add quickly to our slides so that we can ascertain how a body of text looks or fits within an individual text box or placeholder. There is an undocumented feature in PowerPoint that enables you to add dummy text with just a few keystrokes!

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Friday, April 12, 2019, posted by Geetesh at 1:09 pm

For many of us who are living in a world with widescreen displays and projectors, this may be a blessing, but many others may not feel as blessed! Worse, there’s no obvious way for you to change these defaults so that you can always have 4:3 slides rather than 16:9. Microsoft probably made this change since Widescreen is the common format for current displays nowadays, but to provide no option to choose an aspect ratio at the time of creating a slide is akin to providing zero control to the user.

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Friday, April 5, 2019, posted by Geetesh at 12:45 pm

All your PowerPoint files which are uploaded, created, or saved on OneDrive can be edited anytime, right within the PowerPoint Online web app that runs within your browser. But that’s not the only way you can edit these PowerPoint files. Yes, OneDrive also provides you the option to edit it within PowerPoint desktop applications.

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Friday, April 5, 2019, posted by Geetesh at 12:43 pm

Quick – what’s a better slide color: gray or red? Almost everyone will say gray is far better as a slide color than red. Most of the time we agree, but then, color in itself is a fickle subject because what may work most of the time may not work in a different scenario. Worse, a color that’s not imaginable as a slide color may look attractive. Yes, stranger things have happened in the unexplainable world of color.

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Thursday, April 4, 2019, posted by Geetesh at 12:40 pm

When you use the Pen and Highlighter tools to annotate, you are provided with an option to save those annotations when you exit Slide Show view. If you do opt to save them, then you will actually open doors to new capabilities that will allow you to edit these annotations. In fact, you can also change these annotations to shapes and work more with them!

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Tuesday, April 2, 2019, posted by Geetesh at 1:40 pm

If you want to work with more than one presentation in PowerPoint, you can open two or more presentations next to each other. This arrangement makes it easy to compare presentations and edit them as well. This is also helpful when you want to copy or move slides from one presentation to another. Let’s imagine you have four presentations open and you can only see the one that is active. What about the other three presentations? How do you navigate to those presentations without having to close, or minimize the active presentation?

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Tuesday, April 2, 2019, posted by Geetesh at 1:23 pm

PowerPoint provides twelve default Slide Background Styles, much like the previous two versions. Apart from these Styles, you can continue changing the default Slide Background to something else such as a solid color or gradient, a pattern or a texture, or, even a picture.

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Tuesday, March 26, 2019, posted by Geetesh at 2:25 pm

If you want to change the unit for measurement in PowerPoint, you can choose from inches, centimeters, points, or picas. Users of Windows versions of PowerPoint have choices limited to just inches or centimeters! Changing the measurement unit primarily affects the rulers visible within PowerPoint.

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Thursday, March 7, 2019, posted by Geetesh at 8:23 pm

Once you create a presentation on PowerPoint for iPad, or even if you open an existing one from a cloud location, you will then be able to share it with others right inside PowerPoint. So how do you do that?

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Wednesday, February 27, 2019, posted by Geetesh at 4:11 pm

Desktop versions of PowerPoint let you choose where you want to save your files. They also prompt you to save your files if you close PowerPoint without saving your changes. Well, there is no such Save option within PowerPoint for iPad. Why? That’s because most of the time, PowerPoint on the iPad will continuously auto-save your file as you make changes. It will also push these updated, saved versions to your cloud location.

So essentially you open a file, make changes, and then open a second file. You may not be aware, but the first file is saved on its own when you open the second file! Would you like a more conventional approach where you are prompted to save your file? You can do that by turning off the AutoSave option that is enabled by default.

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