Definitions and resources for terms and techniques used in the world of presentations
Tom Howell is a PowerPoint designer and the founder of Synapsis Creative, a boutique presentation design agency. Tom started his career as a designer for multiple disciplines, and specialized in PowerPoint six years ago and has never looked back. His clients come from an array of different industries; among them are Universal Pictures, Pfizer Pharmaceuticals, Goldman Sachs Investment Banking and the United Nations. Tom loves the challenges and successes that are achievable in PowerPoint and lives to make presentations stand out for all the right reasons.
If you want to really benefit from customizing your Ribbon in PowerPoint, then you’ll certainly want to add some commands that are not placed by default within any of the Ribbon tabs. Or maybe you want a particular command available on the Home tab of the Ribbon. Whatever your intent may be, you cannot place any commands within the existing groups that are built within PowerPoint. You first need to add a custom group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.
Text can be imported as an outline from an external file, or copied from another source. Of course, you can also type text straight inside PowerPoint. Whichever option you use, you will invariably have to format your text, especially if your text is sourced from multiple sources. This may happen because some text that you have copied or imported may be in small case, or even ALL CAPS. Indeed you need to make all your text to look the same! Rather than retyping the whole text again, you can use PowerPoint’s Change Case option to quickly change the case of selected text on your slide, as explained in the following tutorials.
All Ribbon tabs in PowerPoint may have any number of buttons that represent commands but they are not scattered all over the tab area. In fact, they are all neatly arranged together in Groups. Each of these Groups has a name that describes what the commands within that Group do. For example, the Slide Show tab in the Ribbon has a group named Set Up, which contains all commands that help you set up your slideshow, such as changing show settings, hiding slides, rehearsing and recording slideshows, etc.
It is only sensible to imagine that you should use this Group concept while creating your own custom Ribbon tabs. In fact, PowerPoint will not let you add any command anywhere else other than within a custom Group.
Look closely at the interface within PowerPoint, particularly the Customize Quick Access Toolbar drop-down menu, and you’ll find the Touch/Mouse Mode command. This essentially is a toggle button that alternates between touch and mouse modes. Touch mode is the default mode when using PowerPoint on a touch device such as the Microsoft Surface or other tablets, and lets you use the program even without a mouse. And Mouse mode is the default mode for PowerPoint when working on a non-touch enabled desktop or laptop. The larger question though is why you can toggle to the Touch mode in a non-touch device. If you are using PowerPoint on a desktop, why you need the Touch mode?
While presenting and interacting with your audience, annotation on a slide can play an important role, and PowerPoint provides you with useful Pen and Highlighter tools that can change your static slide into a whiteboard upon which you can doodle and write! In this tutorial, we will learn how these tools can be helpful.
Your slides remain the same, yet the various views in PowerPoint make exploring those same slides a little different. This approach makes sense because viewing slides in Slide Show view gives an entirely different perspective than editing them in Normal view. Further, it’s easier to reorder and work with multiple slides in Slide Sorter view and make changes to individual slides in Normal view. All put together, PowerPoint provides you with several different views. Many of these views can be accessed from the View tab of the Ribbon.
The PowerPoint interface sports the Ribbon, which is tabbed. Each of these tabs contains a set of commands. By default, PowerPoint contains several such tabs. These Ribbon tabs can be customized, and you can indeed add a new Ribbon tab as well.
John Wilson is a Microsoft PowerPoint MVP who creates some cool add-ins for PowerPoint.
He participates in the PowerPoint newsgroups and runs the PowerPoint Alchemy site. John is based out of UK, and loves to hear from PowerPoint users about concepts and ideas to create even more PowerPoint add-ins!
Editing any slide object works the same way, irrespective of whether you are editing a picture, a chart, some SmartArt, or even text. You select the object you want to edit and change some attributes. You then get to see your changes, and then you either undo your changes if you are not too happy with them or just accept them. You can then start working on another object! What if you could see/preview how an actual change will look on the slide object before you decide to accept or decline that change? PowerPoint Live Preview allows you to do just that.
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